Financials
The money side of the club - invoices, subscriptions, payments, what needs attention, and the settings behind them.
Financials is where a treasurer lives. Everything about money in the club is here: what has been invoiced, what has been paid, what is going wrong, and the settings that decide how all of it behaves.
The sections
Overview
The headline picture - income, what is outstanding, and what is coming.
Invoices
Every invoice the club has raised, one-off or from a membership. Raise new ones and run bulk charges from here.
Subscriptions
The recurring plans behind paid memberships - what each member is billed, and when.
Payments
Money actually received, linked to the invoice it settled and the provider it came through - including anything reversed.
Needs attention
Failed collections, disputes and sync failures - the things that will not fix themselves.
Integrations
Stripe, GoCardless and Xero.
Settings
Payment categories, the payment policy, reminder schedules and Instant Bank Pay.
Invoices are the unit of record
Everything settles into invoices - a membership's monthly charge, a race entry, a kit order. That is deliberate: it means one place answers "what does this member owe", one process chases it, and one feed reaches your accounts.
An invoice carries its own collection settings, so it behaves predictably even if the membership behind it changes later. Open one and you can see its line items and their payment categories, every payment and refund against it, its collection attempts and what they did, and whether it reached your accounting system.
Payment categories
Rather than asking whoever raises an invoice to know an account code, your club defines payment categories - "Membership", "Race entries", "Kit", "Social" - and each carries its own accounting treatment. Choose a category in plain English; the correctness lives in one place a treasurer controls.
If you connect Xero, these are what map to your chart of accounts.
Keeping an eye on things
The three questions worth asking regularly: is anything in Needs attention? Are there invoices well past their due date that dunning has not resolved? And is anything failing to reach your accounts? The first two are on the Financials pages; the third shows up on the invoices themselves.
What's next
- Invoices and charges - raising and collecting.
- Payment policy - which methods each kind of payment may use.
- Dunning and overdue payments - chasing what goes unpaid.