Availability & holidays
Tell coaches when you're away so they can plan lineups around you.
Coaches build crews days or weeks ahead. If you'll be away - exams, work travel, a holiday, or just a weekend off - telling them in advance means they won't pencil you into a boat you can't make, and you won't leave a crew a rower short.
Declare when you're unavailable
Open your availability or holidays. Find it in your schedule or your account area - it's the place where you mark periods you can't row.
Add the dates you're away. Choose the start and end of the period - a single day, a weekend, or a longer stretch like a fortnight abroad.
Add a note (optional). A short reason - "away rowing at a regatta", "exams", "injured" - helps coaches understand the context, but it's never required.
Save. Your unavailability shows up for your coaches when they're building lineups for those dates.
Setting a holiday is about planning ahead. For a single session you've already been asked about, it's clearer to change your response to Declined on that session - see Signing up for sessions.
How coaches use it
When a coach plans an outing during a period you've marked as away, they'll see that you're unavailable and leave you out of that crew. It doesn't automatically decline sessions for you - it's a heads-up that helps them choose who to put in the boat.
Keep your holidays up to date. If your plans change and you're around after all, remove or shorten the period so you don't miss out on a seat.